Time management hacking
Buying time is one of the most valuable investments you can make. Over the years, I’ve tried and tested a number of different tactics to add more hours to the day. If you’re interested in my top time management tips, you can find them here, here and here.
The good news is that you can utilise more than one time saving tactic at a time. Here are two of my favourite methods to stay focused, productive, and time efficient.
Method one: Do-Delegate-Dump
Sorting the important tasks from the time-wasters.
Do you have to or want to do the task yourself? If yes, then buckle down and just get it done. Only work on one task at a time.
If no – move on to delegate or dump.
Do you have to do this on your own? If not, get someone else to do it for you. If you don’t have anyone then train someone or outsource the task. Can technology replace this task? If yes, go back to the top!
Is this task even necessary? If the task offers no value – get rid of it. If yes, go back to the top!
“Only work on one task at a time.”
Method two: The 5 Minute Rule
My personal favourite tasks management thought process. Sometimes referred to as the ‘One Touch One Decision’ Rule.
If you can practise this principle until it becomes second nature this will be extremely valuable. The logic is simple. You need to make a decision as soon as you touch an email or a document or think about an idea. It does not mean you need to do it, you just need to decide what you will do and when.
Less than 5 minutes – do it now
More than 5 minutes – schedule
Decide when you will do it and schedule. Estimate the amount of time you will need, go into your calendar or notebook and book a meeting with yourself at a specific date and time.
Once you have decided to do it now or schedule it now, remove the email/piece of paper and advise the person of your intention (quick response with your timeframe can stop future headaches).
Make a decision and either delete or file. Nothing should be in your inbox or in-tray.
Give these methods a try, and thank me later for your extra free time.
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